Trainer Approval/Reapproval Visit Guide

Booking the Visit

We will contact you at least 8 weeks before your visit is due to confirm date and time.  This will usually be a Wednesday either morning (9.30am) or afternoon (2.00pm).  The visit will last approximately 2 1/2 hours.

The Re/Application Form

The most up to date approval/reapproval form can be downloaded here.

The form needs to be filled in before the visit and returned at least a week before to Carly Darwin via email

Medical Records and Video Equipment

You need to confirm that you are QOF compliant under the heading 'Organisational Indicators - Records and Information about Patients'.  The practice must achieve 95% of the maximum QOF target.

Please prepare a video of a recent tutorial or teaching exercise with a trainee (if available) or other person if not.  We will to view a short section (a maximum of 10 minutes) that you feel demonstrates the benefits and principles of one to one teaching.

Please ensure your equipment is working prior to the visit!

Please click here to see the Tutorial Log and Teaching Competences instructions - referred to in Section 2 of the Application and Reapplication forms.

The Visit

The visiting team will normally consist of an Associate Dean, another GP Trainer and an ST3.  On occasions the team may include another Associate Dean, or a lay visitor or another member of the educational team.

You will be informed of the visiting team prior to the visit.

It is helpful to meet other members of the practice.  If you have a Registrar please make sure they are available.  We would also like to meet the Practice Manager, GP Partners and other practice staff.

Please click here to view the Approval Form the visiting team will be completing.

The Conclusion

Before leaving, the lead visitor will inform you of the approval decision and give you some feedback.

The Report

A report will be prepared following the visit, which will be sent to the GP STC that meets regularly throughout the year.

Shortly following the GP STC meeting you will receive notification of their recommendations.  These may be any of the following:

1.  Full Approval - Usually 3 years

2.  Approval with recommendations: you may be given a limited approval, i.e. less than three years if certain issues are identified which the committee feel need addressing.

3.  New Trainers: will normally be approved for 1 full GPR year.

Questions

If you have any queries or problems at any stage of the process, please contact Carly Darwin or the Associate Deans on 023 9268 4977.