Trainer Approval/Reapproval Visit Guide

Booking the Visit

We will contact you at least 8 weeks before your visit is due to confirm date and time.  This will usually be a Wednesday or Thursday either morning (9.30/10.00am) or afternoon (1.30pm).  The visit should last no more than 2 1/2 hours.

The Re/Application Form

The most up to date approval/reapproval form can be downloaded here.

The form needs to be filled in before the visit and returned at least two weeks before to Carly Darwin via email

The Trainer and other members of the Practice including the Practice Manager, will need to sign a Practice Agreement in support of training.  This can be downloaded here.  Please have this in hard copy to give to the Lead Visitor on the day.

Medical Records and Video Equipment

You need to confirm that you are QOF compliant under the heading 'Organisational Indicators - Records and Information about Patients'.  The practice must achieve 95% of the maximum QOF target.

Please prepare a video of a recent tutorial or teaching exercise with a trainee (if available) or other person if not.  We will to view a short section (a maximum of 10 minutes) that you feel demonstrates the benefits and principles of one to one teaching.

Please ensure your equipment is working prior to the visit!

Please click here to see the Tutorial Log and Teaching Competences instructions - referred to in Section 2 of the Application and Reapplication forms.

The Visit

The visiting team will normally consist of an Associate Dean, another GP Trainer and an ST3 wherever possible depending on Day Release Course commitments.  On occasions the team may include another Associate Dean, or a lay visitor or another member of the educational team.

You will be informed of the visiting team prior to the visit.

It is helpful to meet other members of the practice.  If you have a Registrar please make sure they are available.  We would also like to meet the Practice Manager, GP Partners and other practice staff.

Please click here to view the Approval Form the visiting team will be completing.

Equality & Diversity Training / MASL

In addition to the above you will need to provide evidence of recent Equality & Diversity Training and your Mutually Agreed Statement of Learning (MASL) that would have been completed at the last GP Trianer course you attended.  You can complete Equality & Diversity training online.  A popular training tool is the BMJ module (http://learning.bmj.com/).  You will need to have both a BMJ Learning and Athens account.  BMJ registration can be found here.

The Conclusion

Before leaving, the lead visitor will inform you of the approval decision and give you some feedback.

The Report

A report will be prepared following the visit, which will be sent to the GP STC that meets biannually - usually August and December.

Following the GP STC meeting you will receive formal notification of their recommendations.  These may be any of the following:

1.  Full Approval - Usually 3 years

2.  Approval with recommendations: you may be given a limited approval, i.e. less than three years if certain issues are identified which the committee feel need addressing.

3.  New Trainers: will normally be approved for 1 full GPR year.

Questions

If you have any queries or problems at any stage of the process, please contact Carly Darwin or the Associate Dean on 023 9268 4977. 

 

Last updated 27th October 2011